Policies and Procedures

Parish councils have powers to represent and support their local communities. They protect local environments and provide local services and facilities. However, Parish councils do not automatically have a power of general competence – they do not have an unlimited power to do whatever they choose. Councils can only act if they have been given a specific power to do so by statute. This means that councils are set up and controlled by Acts of Parliament.

It is important that councils work within these statutes so policies and procedures are essential for ensuring that any business is conducted in the correct legal and transparent manner.  The council must remain aware of their powers and are mindful that they must not act outside the law (Ultra Vires).

Please see below a list of current and in draft policies – it may be possible to click on the name of the policy, however some are new and in draft.  Links will be updated as soon as Council resolve to adopt each particular policy.

Ref. Policy/Document  Date Adopted Review Date
01 CHPC Standing Orders 2019/20 May 2019 May 2020
02 CHPC Financial Regulations 2019/20 May 2019 May 2020
02.1 CHPC Scheme of Delegation 2019/20 May 2019 May 2020
03 CHPC Code of Conduct 2019/20 May 2019 May 2020 review requested by Council – pending
03.1 Member Officer Protocol

 

June 2018 June 2019
03.2 Email, Internet and Computer System Use for Councillors January 2019 January 2020
03.3 Social Media Policy March 2018  

June 2019

 

03.4 CHPC Anti-Bribery Policy

 

January 2019 January 2021
04  

Health & Safety Policy Arrangements Statement

 

May 2019 May 2020
04.1 Risk Assessment Register Feb 2018 May 2019
04.2 Hand & Arm Vibration Policy March 2018 Accepted in draft
04.3 VDU, Eye Examination & Glasses Policy January 2019 January 2020
04.4 Snow Clearing Policy January 2019 January 2020
05 Equality Diversity Statement March 2018 Accepted in draft
05.1 Equal Opportunities Policy March 2018 new version accepted in draft
06  

Disciplinary Procedure

 

October 2016 December 2017
06.1  

Grievance Procedure

 

October 2016 December 2017
06.2 Prevention of Bullying and Harassment Policy November 2016 December 2017
 

06.3

 

Lone & Home Working Policy March 2018 Accepted in draft
06.4 LGPS Scheme – Employers Discretions Statement March 2018 March 2019
06.5 Public Disclosure (Whistleblowing) Policy January 2019 January 2021
06.6  

Capability Procedure

 

December 2016 December 2017
06.7 Overtime and TOIL policy

 

March 2018 Accepted in draft
06.8 Recruitment Policy

 

March 2018 Accepted in draft
07 CHPC Action Plan 2018/19 December 2018 Review Jun 2019
08 Training and Development Policy In draft NEW
09 Transparency Policy

 

December 2018 December 2020
09.1 Freedom of Information Policy December 2016 December 2017
09.2 FOI Model Publication Scheme

 

December 2016 December 2017
09.3 Data Protection Policy June 2018 June 2019
09.4 Data Protection Privacy Statement June 2018 June 2019
09.5 Website Privacy Policy Statement June 2018 June 2019
09.6 Data Breach Protocol June 2018 June 2019
09.7 Records Management Policy June 2018 June 2019
09.8 Communications Policy In draft
09.9 Press & Media Policy In draft
09.10 Recording of Meetings Policy Drafted in 2016
10 Complaints Procedure November 2017 December 2018
10.1 Habitual Vexatious Complaints Policy June 2018 June 2020
11 Grant Awarding Policy January 2018 January 2019
11.1 Grant Application Form 2019/20 January 2018 January 2019
12 Business Risk Register 2018/19 June 2018 June 2019
12.1 Emergency & Business Continuity Plan Drafted Dec 2018 NEW
12.2 Marking the death of a National Figure Policy November 2018 November 2020
13 Procurement Policy

 

October 2016 October 2018
14 Investment Strategy

 

December 2016 December 2018
15 Asset Register 2018 June 2018 June 2019
15.1 Asset Statement June 2018 June 2019
16 Community Engagement Policy Drafted Dec 2018 NEW
16.1 Volunteer Policy November 2016 November 2018
17 Corporate Identity Policy Pending NEW
18 Burials and Cemeteries policy In draft NEW
19 CCTV Policy In draft NEW
20 Safeguarding Policy In draft NEW
21 HR Committee – Terms of Reference 2019/20 May 2019 May 2020
22 Finance Committee – Terms of Reference 2019/20 May 2019 May 2020
23 Environment Committee – Terms of Reference 2019/20 May 2019 May 2020
24 Neighbourhood Plan Steering Group – Terms of Reference 2019/20 Mar 2019 Mar 2020