Policies and Procedures

Parish councils have powers to represent and support their local communities. They protect local environments and provide local services and facilities. However, Parish councils do not automatically have a power of general competence – they do not have an unlimited power to do whatever they choose. Councils can only act if they have been given a specific power to do so by statute. This means that councils are set up and controlled by Acts of Parliament.

It is important that councils work within these statutes so policies and procedures are essential for ensuring that any business is conducted in the correct legal and transparent manner.  The council must remain aware of their powers and are mindful that they must not act outside the law (Ultra Vires).

Please see below a list of current and in draft policies – it may be possible to click on the name of the policy, however some are new and in draft.  Links will be updated as soon as Council resolve to adopt each particular policy.

Ref. Policy/Document  Date Adopted Review Date
01 CHPC Standing Orders 2020 May 2020 May 2021
01.1 CHPC Virtual Meeting Policy April 2020 May 2021
02 CHPC Financial Regulations 2020/21 July 2020 May 2021
02.1 CHPC Scheme of Delegation 2020/21 May 2020 May 2021
03 CHPC Code of Conduct 2020/21 May 2020 May 2021
03.1 Member Officer Protocol June 2019 June 2020
03.2 Email, Internet and Computer System Use for Councillors January 2019 January 2020
03.3 Social Media Policy June 2019 June 2020
03.4 CHPC Anti-Bribery Policy January 2019 January 2021
04 Health and Safety Policy Arrangements Statement 2020/21 May 2020 May 2021
04.1 Risk Assessment Register 2019 September 2019 May 2020
04.2 Hand & Arm Vibration Policy 2020 February 2020 February 2021
04.3 VDU, Eye Test Glasses Policy 2020 v2 June 2020 June 2022
04.4 Snow Clearing Policy January 2019 January 2020
05 CHPC Equality Diversity Policy February 2020 February 2022
05.1 Equal Opportunities Statement & Policy 2020 March 2018 February 2022
06 Disciplinary Procedure July 2019 July 2021
06.1 Grievance Procedure July 2019 July 2021
06.2 Prevention of Bullying and Harassment Policy July 2019 July 2021
06.3 Lone Working and Home Working Policy 2020 June 2020 June 2022
06.4 LGPS Scheme – Employers Discretions Statement July 2019 November 2021
06.5 Public Disclosure (Whistleblowing) Policy January 2019 January 2021
06.6 CHPC Capability Policy July 2019 July 2021
06.7 Overtime TOIL Policy 2020 v2 June 2020 June 2022
06.8 CHPC Recruitment Policy Feb 2020 February 2020 February 2022
07 CHPC Action Plan 2019-20 June 2019 June 2020
08 Training and Development Policy October 2019 October 2021
09 Transparency Policy December 2018 December 2020
09.1 Freedom of Information Policy 2020 February 2020 February 2021
09.2 CHPC Model Scheme of Publications FOI Charges 2020 February 2020 February 2021
09.3 Data Protection Policy June 2018 June 2019
09.4 Data Protection Privacy Statement June 2018 June 2019
09.5 Website Privacy Policy Statement June 2018 June 2019
09.6 Data Breach Protocol June 2018 June 2019
09.7 Records Management Policy June 2018 June 2019
09.8 Communications Policy In draft
09.9 Press & Media Policy In draft
09.10 Policy on audio/visual recording and photography at Council meetings October 2019 October 2021
10 CHPC Complaints Procedure February 2020 February 2022
10.1 Habitual Vexatious Complaints Policy June 2018 June 2020
11 Grant Awarding Policy 2020 February 2020 February 2021
11.1 CHPC Grant Application Form 2020 February 2020 February 2021
12 Business Risk Register 2020/21 April 2020 Under review
12.1 Emergency & Business Continuity Plan March 2020 Being updated
12.2 Marking the death of a National Figure Policy November 2018 November 2020
13 Procurement Policy 2020 February 2020 February 2021
14 Investment Strategy 2020 February 2020 February 2021
15 Asset Register 2019 March 2020 Under review for Audit 2020
15.1 Asset Statement June 2018 June 2019
16 Community Engagement Policy Drafted Dec 2018 NEW
16.1 Volunteer Policy November 2016 November 2018
17 Corporate Identity Policy Pending NEW
18 Burials and Cemeteries policy In draft NEW
19 CCTV Policy In draft NEW
20 Safeguarding Policy In draft NEW
21 Terms of Reference HR Committee 2020/21 May 2019 May 2021
22 Finance & Governance Committee Terms of Reference 2020/21 May 2020 May 2021
23 Environment Committee Terms of Reference 2020-21 May 2020 May 2021
24 Neighbourhood Plan Steering Group – Terms of Reference 2019/20 Mar 2019 May 2021
25 Policy and procedure for Co-opting Councillors Sep 2019 Sep 2021
26 Guidance on the Declarations of Interests at Meetings Sep 2019 Sep 2021
27 Dispensations Procedure Sep 2019 June 2021
28 Members Allowance Policy 2020 June 2020  June 2021