Policies and Procedures
Parish councils have powers to represent and support their local communities. They protect local environments and provide local services and facilities. However, Parish councils do not automatically have a power of general competence – they do not have an unlimited power to do whatever they choose. Councils can only act if they have been given a specific power to do so by statute. This means that councils are set up and controlled by Acts of Parliament.
It is important that councils work within these statutes so policies and procedures are essential for ensuring that any business is conducted in the correct legal and transparent manner. The council must remain aware of their powers and are mindful that they must not act outside the law (Ultra Vires).
Please see below a list of current and in draft policies – it may be possible to click on the name of the policy, however some are new and in draft. Links will be updated as soon as Council resolve to adopt each particular policy.
| Ref. | Policy/Document | Date Adopted | Review Date |
| 01 | CHPC Standing Orders 2019/20 | May 2019 | May 2020 |
| 01.1 | CHPC Virtual Meeting Policy | April 2020 | 6 May 2021 |
| 02 | CHPC Financial Regulations 2020/21 | May 2020 | May 2021 |
| 02.1 | CHPC Scheme of Delegation 2019/20 | May 2019 | May 2020 |
| 03 | CHPC Code of Conduct 2019/20 | May 2019 | May 2020 review requested by Council – pending |
| 03.1 | Member Officer Protocol
|
June 2019 | June 2020 |
| 03.2 | Email, Internet and Computer System Use for Councillors | January 2019 | January 2020 |
| 03.3 | Social Media Policy | June 2019 |
June 2020
|
| 03.4 | CHPC Anti-Bribery Policy
|
January 2019 | January 2021 |
| 04 |
Health & Safety Policy Arrangements Statement
|
May 2019 | May 2020 |
| 04.1 | Risk Assessment Register 2019 | September 2019 | May 2020 |
| 04.2 | Hand & Arm Vibration Policy | March 2018 | Adopted pending upload |
| 04.3 | VDU, Eye Examination & Glasses Policy | January 2019 | January 2020 |
| 04.4 | Snow Clearing Policy | January 2019 | January 2020 |
| 05 | CHPC Equality Diversity Policy | February 2020 | February 2022 |
| 05.1 | Equal Opportunities Policy | March 2018 | Adopted pending upload |
| 06 |
|
July 2019 | July 2021 |
| 06.1 |
|
July 2019 | July 2021 |
| 06.2 | Prevention of Bullying and Harassment Policy | July 2019 | July 2021 |
|
06.3
|
Lone & Home Working Policy | March 2018 | For HR Committee review Jan 2020 |
| 06.4 | LGPS Scheme – Employers Discretions Statement | July 2019 | November 2021 |
| 06.5 | Public Disclosure (Whistleblowing) Policy | January 2019 | January 2021 |
| 06.6 |
|
July 2019 | July 2021 |
| 06.7 | Overtime and TOIL policy
|
March 2018 | For HR Committee review Jan 2020 |
| 06.8 | CHPC Recruitment Policy
|
February 2020 | February 2021 |
| 07 | CHPC Action Plan 2019-20 | June 2019 | June 2020 |
| 08 | Training and Development Policy | October 2019 | October 2021 |
| 09 | Transparency Policy
|
December 2018 | December 2020 |
| 09.1 | Freedom of Information Policy | December 2016 | For review Finance Committee Jan 2020 |
| 09.2 | CHPC Model Scheme of Publications FOI Charges
|
February 2020 | February 2021 |
| 09.3 | Data Protection Policy | June 2018 | June 2019 |
| 09.4 | Data Protection Privacy Statement | June 2018 | June 2019 |
| 09.5 | Website Privacy Policy Statement | June 2018 | June 2019 |
| 09.6 | Data Breach Protocol | June 2018 | June 2019 |
| 09.7 | Records Management Policy | June 2018 | June 2019 |
| 09.8 | Communications Policy | In draft | |
| 09.9 | Press & Media Policy | In draft | |
| 09.10 | Policy on audio/visual recording and photography at Council meetings | October 2019 | October 2021 |
| 10 | CHPC Complaints Procedure | February 2020 | February 2022 |
| 10.1 | Habitual Vexatious Complaints Policy | June 2018 | June 2020 |
| 11 | Grant Awarding Policy 2020 | February 2020 | February 2021 |
| 11.1 | CHPC Grant Application Form 2020 | February 2020 | February 2021 |
| 12 | Business Risk Register 2020/21 | April 2020 | Under review |
| 12.1 | Emergency & Business Continuity Plan | March 2020 | Being updated |
| 12.2 | Marking the death of a National Figure Policy | November 2018 | November 2020 |
| 13 | Procurement Policy 2020
|
February 2020 | February 2021 |
| 14 | Investment Strategy 2020
|
February 2020 | February 2021 |
| 15 | Asset Register 2019 | March 2020 | Under review for Audit 2020 |
| 15.1 | Asset Statement | June 2018 | June 2019 |
| 16 | Community Engagement Policy | Drafted Dec 2018 | NEW |
| 16.1 | Volunteer Policy | November 2016 | November 2018 |
| 17 | Corporate Identity Policy | Pending | NEW |
| 18 | Burials and Cemeteries policy | In draft | NEW |
| 19 | CCTV Policy | In draft | NEW |
| 20 | Safeguarding Policy | In draft | NEW |
| 21 | HR Committee – Terms of Reference 2019/20 | May 2019 | May 2020 |
| 22 | Finance Committee – Terms of Reference 2019/20 | May 2019 | May 2020 |
| 23 | Environment Committee – Terms of Reference 2019/20 | May 2019 | May 2020 |
| 24 | Neighbourhood Plan Steering Group – Terms of Reference 2019/20 | Mar 2019 | Mar 2020 |
| 25 | Policy and procedure for Co-opting Councillors | Sep 2019 | Sep 2021 |
| 26 | Guidance on the Declarations of Interests at Meetings | Sep 2019 | Sep 2021 |
| 27 | Dispensations Procedure | Sep 2019 | June 2021 |