All papers for Parish Council meetings are contained within the meeting summons/agenda, hard copies can be obtained by calling the Parish Office.
The papers on this page have been linked into the appropriate agenda and are stored here so the links within the agenda remain active:
PAPERS FOR COUNCIL YEAR 2026/27
Meeting Papers for Thursday 23rd July 2026
Please note: Draft Minutes of last meeting 25th June 2026 are deferred.
26/27 Item 13a CHPC Payment Sheet Month 4
26/27 Item 14a 
26/27 Item 14b Internal Audit Report CHPC
26/27 Item 15a CHPC Balance Sheet as of 31 Mar 2026
26/27 Item 15b CHPC Annual Return 2025-26
26/27 Item 15c CHPC PKF AGAR 2025-26
______________________________________________________________________
26/27 Item 04 Draft Minutes of Parish Council meeting 19th February 2026
26/07 Item 05 CHPC Payment Sheet March 2026 (Month 12) to follow
26/27 Item 05 CHPC Payment Sheet April 2026 (Month 1) to follow
26/27 Item 05 CHPC Payment Sheet May 2026 (Month 2) to follow
26/27 Item 05 CHPC Payment Sheet June 2026 (Month 3) to follow
26/27 Item 05a CHPC Financial Management Risk Assessment
26/27 Item 06b CHPC Effectiveness of Internal Controls Review 2026-2027
26/27 Item 6c CHPC Asset Register 2026-2027
26/27 Item 7c CHPC CH Land Football Land Lease if required and to follow
26/27 Item 07c CHPC Brasier Freeth Land at Smallford ((12 Oaklands Lane) councillors only)
26/27 Item 08a CHPC Planning Update if required to follow
26/27 Item 08c4 CHPC Spy Cameras if required to follow
PAPERS FOR COUNCIL YEAR 2025/2
Meeting Papers for 14 May 2026 – Meeting cancelled
Meeting Papers for Parish Council Meeting 19th March 2026
MEETING CANCELLED
Meeting Papers for Parish Council Meeting 19th February 2026
2025-26 Item 99 Draft Parish Council Meeting Minutes 22nd January 2026
2025-26 Item 100a CHPC Payment Sheet February 2026 (Month 11)
2025-26 Item 100b Q3 Financial Reports Income and Expenditure detailed
2025-26 Item 100b Q3 Financial Reports Ear Marked Reserves EMRs
2025-26 Item 100c Roestock Hut draft Tender – councillors only
2025-26 Item 100d Sleapshyde Pump and Sign Report
2025-26 Item 101b Legal Request A – Fredericks Wood – councillors only
2025-26 Item 101c Legal Request B – Fredericks Wood – councillors only
2025-26 Item 101d Offer on land at Smallford – councillors only
Meeting Papers for Parish Council Meeting 22nd January 2026
2025-26 Item 85 Draft Parish Council Meeting Minutes 18th December 2025
2025-26 Item 86a Payment Sheet Month 10 Jan 2026
2025-26 Item 86b Report on Playground Repairs required 140126
2025-26 Item 86c Report on Bollards at Tollgate 140126
2025-26 Item 87 Budget Committee Minutes 25/11/2025
2025-26 Item 89 CHPC Budget Report 181225
Meeting Papers for Parish Council Meeting 18th December 2025
2025-26 Item 71 Draft Parish Council Meeting Minutes 30th October 2025
2025-26 Item 72a Month 9 Payment Sheet December 2025
2025-26 Budget Committee Minutes 25/11/2025
2025-26 Item 74 CHPC Budget Report 181225
Meeting Papers for Parish Council Meeting 20th November 2025
MEETING CANCELLED
Meeting Papers for Parish Council Meeting 30th October 2025
2025-26 Item 58 Draft Parish Council Meeting Minutes 25th September 2025
2025-26 Item 59 Councillor Co-option application form – councillors only
2025-26 Item 60a Month 7 Payment Sheet October 2025
2025-26 Item 60b CHPC Q2 Income and Expenditure
2025-26 Item 60b CHPC Q2 Ear Marked Reserves EMRs
2025-26 Item 60d Community Grant Applications – councillors only
2025-26 Item 60e CHPC Zurich Insurance Renewal 2026/27 councillors only
2025-26 Item 61 PKF Littlejohn LLP AGAR 1 and 2 Final
2025-26 Item 61 PKF Littlejohn LLP Opinion Document S3
2025-26 Item 61 PKF Littlejohn LLP X CHPC Conclusion of Audit
Meeting Papers for Parish Council Meeting 25th September 2025
2025-26 Item 44 Draft Parish Council Meeting Minutes 240725
2025-26 Item 45a Month 5 Payment Sheet August 2025
2025-26 Item 45b Month 6 Payment Sheet September 2025
2025-26 Item 45c Smallford Bus Shelter Replacement report September 2025
2025-26 Item 45d Fly tipping WFT Report September 2025
2025-26 Item 46a Budget Precept Timetable 26-27
2025-26 Item 47a Members Allowance Policy
2025-26 Item 47b CHPC Business Continuity Plan 2025
2025-26 Item 47c Armed Forces Covenant Proposal September 2025
2025-26 Item 47c The Armed Forces Covenant and Parish, Town & Community Councils Presentation Slides
2025-26 Item 47d WhatsApp Group Set up and announcement Aug 2025
2025-26 Item 48 CHPC Community Governance Review 2025 Report
2025-26 Item 49 Abandoned Horse Report September 2025
2025-26 Item 52c Street Naming Guidance August 2025
Meeting Papers for Parish Council Meeting 24th July 2025
2025/26 Item 31 Draft Minutes of Annual Parish Council meeting 26th June 2025
2025/26 Item 32a CHPC Payment Sheet July 2025 (Month 4)
2025-26 Item 32c CHPC Q1 Income and Expenditure Report 2025-26
2025-26 Item 32c CHPC Q1 Ear Marked Reserves Report 2025-26
2025-26 Item 33a CHPC Grant Awarding Policy and Application Form 2025-26
2025-26 Item 33b CHPC Investment Policy for review
2025-26 Item 33c CHPC Model Publications Scheme July 2025 Review
2025-26 Item 34a Letter from Internal Auditor regarding signed Page of AGAR 2024-25
2025-26 Item 34a Signed Internal Auditor Page of AGAR 2024-25
2025-26 Item 34c Internal Audit 2025-2028
2025-26 Item 35a CHPC Balance Sheet 2024-25
2025-26 Item 35b Income and Expenditure Year End 2024-25
2025-26 Item 35c Annual Governance Annual Return 2024-25
2025-26 Item 35d CHPC Making-provision-for-the-exercise-of-public-rights-2024-25
Meeting Papers for Parish Council Meeting 26th June 2025
2025/26 Item 18 Draft Minutes of Annual Parish Council Meeting 220525
2025/26 Item 19 Month 3 June Payment Sheet 200625
2025/26 Item 21a CHPC Annual Balance Sheet 2024-25
2025/26 Item 21b CHPC Annual Income and Expenditure 2024-25
2025/26 Item 21c CHPC Annual Governance Annual Return 2024-25
2025/26 Item 21D CHPC Confirmation of dates for public rights 2024-25
Meeting Papers for Annual Parish Council Meeting 22nd May 2025
2025/26 Paper 05 Draft Minutes of Parish Council meeting held 20th March 2025
2025/26 Paper 05 Draft Minutes of EGM Meeting held 24th April 2025
2025/26 Paper 06 Council Meeting dates 2025/26, Working Parties and ToRs
2025/26 Paper 07a CHPC Standing Orders 2025/26
2025/26 Paper 07b CHPC Financial Regulations 2025/26
2025/26 Paper 07c CHPC Code of Conduct 2025/26
2025/26 Paper 07d CHPC Health & Safety Statement 2025/26
2025-26 Item 08a Schedule of regular payments 2025-26
2025/26 Paper 08c Payment Sheet – May (Month 2) 2025/26 to be tabled
2025/26 Paper 08f Asset Register 2025/26
2025/26 Paper 10a Fredericks Wood councillors circulation only
2025/26 Paper 10b Colney Heath Recreation Ground Pavilion Lease councillors circulation only
PAPERS FOR COUNCIL YEAR 2024/25
Meeting Papers for Parish Council Meeting 20th March 2025
2024-25 Item 108 CHPC Draft Minutes 20th February 2025
2024-25 Item 109 Parish Councillor Vacancy Co-option paper councillors only circulation
2024-25 Item 110a CHPC Payment Sheet March 2025 Month 12 Part 1
2024-25 Item 110c Play Area Maintenance Report
2024-25 Item 111a CHPC Financial Management Risk Assessment 2025
2024-25 Item 111b Review of Effectiveness of Internal Controls 2025
2024-25 Item 111c CHPC Asset register 2025-26
Meeting Papers for Parish Council Meeting 20th February 2025
2024-25 Item 96 CHPC Draft Minutes 23rd January 2025
2024-25 Item 97 CHPC Draft Payment Sheet February 2025 Month 11
2024-25 Item 98 CHPC Information Paper Devolution
2024-25 Item 101a Horseshoe Field Options Paper
Meeting Papers for Parish Council Meeting 23rd January 2025
2024-25 Item 84 CHPC Draft Minutes 12th December 2024
2024-25 Item 85a Payment Sheets Dec 2024 and Jan 2025
2024-25 Item 85c Q3 Balance Sheet and Accounting Reports 2024/25
2024-25 Item 86a Report and Draft Policy on Biodiversity
2024-25 Item 86b Report and Draft Policy on Sexual Harassment
2024-25 Item 86c Data Protection Policy
2024-25 Item 87e Delegated Planning Report Council Jan 2025
2024-25 Item 88a Roestock Hut Options Report January 2025
2024-25 Item 88a Roestock Hut Options Report January 2025 Word not including spreadsheet
2024-25 Item 90a CHPC Meeting Dates 2025
Meeting Papers for Parish Council Meeting 12th December 2024
2024-25 Item 74 Draft Minutes of Parish Council meeting held 21st November 2024
2024-25 Item 75 Payment Sheet Month 8 (November 2024)
2024-25 Item 76g Potential Development Sleapshyde and Open Space
Meeting Papers for Parish Council Meeting 21st November 2024
2024-25 Item 63 Draft Minutes of Parish Council meeting held 31st October 2024
2024-25 Item 64a Month 8 Payment Sheet
2024-25 Item 65a CHPC Budget Committee Recommended Budget 2025-26
2024-25 Item 65a CHPC Budget Report including Budget Committee recommendation
Meeting Papers for Parish Council Meeting 31st October 2024
2024-25 Item 49 CHPC Draft Minutes 26th September 2024
2024-25 Item 50a CHPC Payment Sheet October 2024 Month 7
2024-25 Item 50b Q2 Income and Expenditure, Ear Marked Reserves and Balance Sheet
2024-25 Item 50d Parish Council Insurance Renewal (councillors circulation only)
2024-25 Item 51 2023-2024 Outcome of External Audit
2024-25 Item 52 Community Grant Papers (councillors circulation only)
2024-25 Item 53a CHPC Communication Policy 2024
2024-25 Item 53b Community Engagement Policy 2024
2024-25 Item 53c Public Participation 2024
2024-25 Item 53d Recordings of Meetings Policy 2024
2024-25 Item 53e LGPS Pension Statement 2024
2024-25 Item 53f Email,, Text and Whatsapp Policy 2024
2024-25 Item 53g Records Management Policy 2024
2024-25 Item 54 Legal Briefing Document Conveyance Tyttenhanger Fields
Meeting Papers for Parish Council Meeting 26th September 2024
2024-25 Item 38 CHPC Draft Minutes 25th July 2024
2024-25 Item 39a CHPC Payment Sheets 5 and 6
2024-25 Item 39e CHPC Budget Codes and Budget Precept timetable 2025-26
2024-25 Item 40a Draft Specification Report Roestock Hut report authored by contractor (councillors circulation only until approved)
2024-25 Item 40d Letter Conveyance Land Title and Translation Charles Morris Hall
2024-25 Item 42b Planning working party report
2024-25 Item 42c Charles Morris Hall working party report
2024-25 Item 42d Roestock Park Hut working party report
2024-25 Item 42e Environment working party report
PAPERS FOR COUNCIL YEAR 2024/25
Meeting Papers for Parish Council Meeting 25th July 2024
2024-25 Paper 26 Draft Minutes of Parish Council meeting held 27th June 2024
2024-25 Paper 27a Payment Sheet Month 3 (June 2024) Financial Year 2024/25
2024-25 Paper 27b Payment Sheet Month 4 (July 2024) Financial Year 2024/25
2024-25 Paper 27c Q1 financial reports from the Rialtas Accounting System
b) CHPC Income and expenditure and
2024-25 Paper 28 Community grant policy, application form
2024-25 Paper 30 Tyttenhanger Open Space Annual Bonfire and fireworks event paperwork – paperwork has been circulated to Councillors directly
Meeting Papers for Parish Council Meeting 27th June 2024
2024-25 Paper 18 Draft APM Minutes 160524
2024-25 Paper 19a IA Cover Letter 2023-24
2024-25 Paper 19b IA Observations 2023-24
2024-25 Paper 19c IA Signed AGAR 2023-24
2024-25 Paper 20a CHPC Balance Sheet 2023-24
2024-25 Paper 20b CHPC Detailed Annual Return with variances 2023-24
2024-25 Paper 20c CHPC Annual Governance Annual Return 2023-24
Meeting Papers for Annual Parish Council Meeting 16th May 2024
2024-25 Paper 12b Savills Landowner letter – confidential circulation councillors only
2024-25 APM Paper 09b Payment Sheet Month 2 – May 2024
2024-25 APM Paper 09a Renewal of Approval for CHPC Regular Payments May 2024
2024-25 APM Paper 08d Health and safety statement review
2024-25 APM Paper 08c CHPC Code of Conduct Review
2024-25 APM Paper 08b Financial Regulations Review
2024-25 APM Paper 08a CHPC Standing Orders Review
2024-25 APM Paper 07b CHPC Working Party review
2024-25 APM Paper 07a CHPC Council Meeting dates and Committee Terms of Reference Review
2024-25 APM Paper 06 Draft Minutes of Meeting 180424
PAPERS FOR COUNCIL YEAR 2023/24
Meeting Papers for Parish Council Meeting 18th April 2024
Item 140c – Background paper on Hertsmere Local Plan – Bowmans Cross
Item 138b – Communications Policy
Item 137b – Effectiveness of Internal Controls
Item 137a – Asset Register 2023/24 with figures noted 2024/25
Item 136d – Quote details for Common and Open Spaces tree survey
Item 136c – Appendix 3 Roestock Hut Survey 100223
Item 136c – Appendix 2 -RPH-budget estimate items-categories
Item 136c – Appendix 1 Brief for budget for Roestock Park Hut works
Item 136c – Quote details for Roestock Hut survey
Item 136b – Payment Sheet for Month 1 (April 2024) Financial Year 2024/25
Item 136a – Payment Sheet Month 12 (March 2024) Part 2 Financial Year 2023/24
Item 135 – Draft Minutes of Parish Council meeting held 21st March 2024
Meeting Papers for Parish Council Meeting 21st March 2024
Item 126i – Changes to various permitted development rights
Item 126h – Traffic Sensitive Street Review 2024
Item 124d – Business Continuity Plan 2024-25
Item 124c – Financial Management Risk Assessment 2024-25
Item 124b – Investment Strategy
Item 124a – Members Allowance Policy
Item 123 – Evaluation Summary of Grass Cutting Tenders
Item 122c – Quote for Parish Office Computer
Item 122a – Payment Sheet Month 12 (March 2024)
Item 121 – Draft Minutes of Parish Council meeting held 22nd February 2024
Meeting Papers for Parish Council Meeting 22nd February 2024
Item 114e – 20240213-RPH-budget estimate items
Item 113c – NPSG Strategy Questions 220224
Item 113a – CHPC Terms of Reference NPSG Updated Feb 2024
Item 111m – Highfield Park Trust Newsletter Feb 2024
Item 110e Freedom of Information Request report
Item 110d – CHPC Procurement Policy Feb 2024
Item 110c – CHPC Members Allowance Policy Feb 2024
Item 110b – CHPC Habitual, Vexatious and Abusive Complaints Policy Feb 2024
Item 110a – CHPC Complaints Policy Feb 2024
Item 109 Community Grants – councillors only
Item 108a – Payment Sheet February 2024 Month 11
Item 107 Draft Minutes of Parish Council meeting held 18th January 2024
Meeting Papers for Parish Council Meeting 18th January 2024
The following papers have all been issued by the Parish Clerk/RFO on behalf of the Parish Council however any paper that has been issued by a Parish Councillor/s has been prepared without any input or advice of the Proper Officer/RFO.
Item 101b HCC Response to Consultation on Bullens Green Lane Speed Limit
Item 99b D-Day 80th Anniversary 6th June 2024 Guide for participation – can be requested from Parish Office due to size of file
Item 98b Resident Formal Complaint
Item 98a Correspondence from CH Scout Group 4th December 2023
Item 98a Correspondence from CH Scout Group 1st December 2023
Item 96 Grass Cutting Contract Tender 2024-27 v1
Item 94b Q3 CHPC Financial Report (up to and including Month 9)
Item 94a Payment Sheet Month 10 (January 2024)
Item 93 Draft Minutes of Parish Council meeting held 14th December 2023