FOI Responses
All FOI responses answered by this Council are listed here – responses are redacted from residents but Councillor questions and details are printed in full.
| Date Received | Topic | Days to Respond and officer hours | Response |
| 10-01-22 | Questions with regard the cheque payments to the former Clerk in 2011 in relation to the published PI Report | Response due 4 February 2022 | |
| 23-12-21 | Questions on the position of Council with regards the use of Roestock Hut | 13 days to respond
1.5 officer hours |
Click here to download response |
| 15-12-21 | Questions on the position of Council with regards the use of Roestock Hut | 19 days to respond
2.5 officer hours |
Click here to download response |
| 09-11-21 | Questions related to ownership of land at Roestock Park and restrictions on use | 19 days to respond
2.5 officer hours |
Click to download response |
| 04-10-21 | Further to your FOI response dated 7 September 2021 my follow up request is as follows: please provide the dates, the amounts, and authorisations for each of the petty cash withdrawals during the period covered by the Council’s Report in the Public Interest. If this data is not readily to hand and involves a lot of time to respond to this request may be narrowed to the following: please provide the amounts of petty cash withdrawn each year during the period covered by the Council’s Report in the Public Interest. | 21 days to respond
11.75 officer hours |
Click here to download response |
| 01-09-21 | Did the Scout Association, 1st Colney Heath Scout Group or any of their legal representatives issue a S26 notice in response to the S25 notice? | 13 days to respond
1.5 officer hours |
Click here to download response |
| 01-09-21 | Can you please confirm that there was no legal request from a legal or other representative of the Scout Association or 1st Colney Heath Scout Group for a new lease under the Landlord & Tenant Act 1954 after the s25 notice was issued? | 13 days to respond
1.5 officer hours |
Click here to download response |
| 25-08-21 | NALC Local Council Award 2021 | 26 days to respond due to compliance limit exceeded | Click here to download response |
| 25-08-21 | Please confirm for this financial year how much of my money has been spent answering these questions? | 17 days to respond
1.75 hours officer hours |
Click here to download response |
| 25-08-21 | If the Parish Council are evicted from the Village Office, after the potential split in 2023 what plans do the Council have for an office in the remaining area of Colney Heath Parish? | 17 days to respond
1.5 officer hours |
Click here to download response |
| 24-08-21 | Can you update the legal table with all legal costs spent from April 2020-2021 | 19 days to respond
5.25 officer hours |
Click to download response |
| 05-08-21 | Information and instructions given to the Architect for the initial and subsequent “feasibility” design for the proposed new Community building on the site of the Roestock hut, follow up questions on instructions and who gave them and whether Council approved | 1 day to respond
2 officer hours |
Request refused as information available on CHPC website at following link: 21033 21.05.18 Roestock Park Hall – planning fee proposal.pdf (colneyheathparishcouncil.gov.uk)
Proper Officer gave instructions and Council approved at Item 21/22-26b |
| 03-08-21 | Gloucester Park and Horseshoe Field information on communications | 20 days to respond
2 officer hours |
Click here to download response |
| 29-07-21 | Challenge to voting and perceived bias with regards grant application and correspondence carried out by Councillors who have a clear declaration of interest | 28 days to respond
3 officer hours |
Click here to download response |
| 23-07-21 | Can you tell me how many honorariums or discretional payments the Council pays; as well as to whom, how frequently and for how much? | 7 days to respond
2.5 officer hours |
Click here to download response |
| 22-07-21 |
What the role of the Neighbourhood Plan Project Officer is and who currently fulfils that role? |
10 days to respond
1.75 officer hours |
Click here to download response |
| 21-07-21 | Copy of agreement between CHPC and Punch Taverns dated 14 October 2014 in relation to sale of Horseshoe Field | 23 days to respond due to compliance limit exceeded
3 officer hours |
Click here to download response |
| 19-07-21 | Student report – Planning information on Bowmans Cross | 15 days to respond
3 officer hours |
Click here to download response |
| 10-07-21 | Request for internal review of response given | 7 days to respond
2 officer hours |
Click here to download response |
| 09-07-21 | Letter read at working party | 21 days to respond
2 officer hours |
Click here to download response |
| 08-07-21 | Roestock Hut insurance | 4 days to respond
3 officer hours |
Click here to download response |
| 06-07-21 | Letter read at working party | 24 days to respond
2 officer hours |
Click here to download response |
| 06-07-21 | Letter regarding Roestock Hut and letter read at working party | 16 days to respond
2.5 officer hours |
Click here to download response |
| 06-07-21 | Letter read at working party | 24 days to respond
2 officer hours |
Click here to download response |
| 05-07-21 | Questions regarding Roestock Hut | 17 days to respond
2 officer hours |
Click here to download response |
| 05-07-21 | PI Report – request for information sent to previous correspondent | 12 days to respond
1.5 officer hours |
Click here to download response |
| 05-07-21 | PI Report – Previous Clerk Job Requirements | 17 days to respond
2.5 officer hours |
Click here to download response |
| 05-07-21 | Roestock Hut building questions | 4 days to respond
2.25 officer hours |
Click here to download response |
| 02-07-21 | Matters raised in relation to the Public Interest report | 18 days to respond
3 officer hours |
Click here to download response |
| 01-07-21 | FOI Costs and hours questions | 6 days to respond
1.5 officer hours |
Click here to download response |
| 15-06-21 | Question regarding the Scout letter read out at 13th May meeting and the status of those who requested the information | 15 days to respond
4 officer hours |
Click here to download response
|
| 14-06-21 | Questions on Tyttenhanger Green Open Space | 16 days to respond
4.75 officer hours |
Click here to download response |
| 10-06-21 | Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts and copy of recording | 10 days to respond
2 officer hours |
Click here to download response |
| 07-06-21 | Questions on petty cash with regards the PI report and period 2004-2015 | 66 days – due to compliance limit exceeded
1.5 officer hours |
Click here to download response |
| 07-06-21 | Further questions on letter read out at Scout meeting 13th May 2021 | 6 days to respond
1.75 officer hours |
Click here to download response |
| 04-06-21 | Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts | 13 days to respond
2 officer hours |
Click here to download response |
| 03-06-21 | With reference to the Report in the Public Interest concerning the Parish Council’s governance and ultra-vires payments April 2004 – July 2015, for the Scout & Guide Association and in relation to the grant of £2000 for a disabled toilet and for February 2009 cheque 4541, please can you provide the details and evidence of who the cheque was made out too, who signed the cheque and the date the cheque was cashed and put through the Parish Council account? | 8 days to respond
2.75 officer hours |
Click here to download response |
| 26-05-21 | Challenge to previous response 22 April 2021 on the Finance Committee Chairmen 2004-2016 | 20 days to respond
9 officer hours |
Click here to download response |
| 20-05-21 | Document request for lease and other documents relating to Charles Morris Hall from 1947 | Section 12 narrowing request sent | |
| 20-05-21 | Questions regarding Councillor apologies and Scout correspondence, S106 funding and grass cutting. | 5 days to respond
2.25 officer hours |
Click here to download response |
| 17-05-21 | Payments for maintenance, sewer and pest control works for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made | 20 days to respond
27.27 officer hours |
Click here to download response |
| 17-05-21 | Payments with regard business rates paid for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made | Click here to download response | |
| 17-05-21 | Payments with regard to buildings insurance for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made | Click here to download response | |
| 17-05-21 | Payments with regard fire extinguisher and alarm maintenance for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made | Click here to download response | |
| 17-05-21 | Payments to individuals representing Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made | Click here to download response | |
| 17-05-21 | Purchases made to avoid VAT for Colney Heath Village hall details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made | Click here to download response | |
| 17-05-21 | Payment for Staff of Colney Heath Village Hall for each of the amounts paid the amount of Tax/NI or pension that should have been calculated. | Click here to download response | |
| 17-05-21 | Payments for Staff of Colney Heath Village Hall – Details of all payments made – for each the date, amount, payee, name(s) of Councillors aware of the payment when made | Click here to download response | |
| 17-05-21 | What was the basis for the Parish Council not having the power to operate the Treasure Tots children’s nursery. |
Click here to download response | |
| 17-05-21 | Why did the Chairman at the time of John Dean’s appointment not ensure that a contract of employment was issued? | 10 days to respond
16.5 officer hours |
Click here to download response |
| 17-05-21 | Which Councillors signed the cheques issued? | Click here to download response | |
| 17-05-21 | Which Councillors approved the expenditure by the Clerk on behalf of the Parish Council? | Click here to download response | |
| 17-05-21 | Why did the Council and in particular the Chairmen [not] insist on seeing formal reports from Auditors and verifies statements of the accounts? | Click here to download response | |
| 17-05-21 | What training or experience did other Councillors have on basic accounting principles and management of Parish funds? | Click here to download response | |
| 17-05-21 | Why didn’t the Chairman and other Councillors insist that John Dean obtained the requisite qualifications? | Click here to download response | |
| 17-05-21 | Why was a Clerk appointed with no experience of Local Government? | Click here to download response | |
| 17-05-21 | Were there any attempts at getting references for John Dean? If not, on whose recommendation was John Dean appointed Clerk? | Click here to download response | |
| 17-05-21 | Who was the Chairman of the Parish Council when John Dean was appointed? | Click here to download response | |
| 17-05-21 | Who were the serving councillors at the time of the employment of John Dean as Clerk? | Click here to download response | |
| 17-05-21 | Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts | 1 day to respond
1 officer hour |
Click to download response |
| 14-05-21 | Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts | 2 days to respond
1 officer hour |
Click to download response |
| 10-05-21 | Which professional gave advice on the opening/closing of Treasure Tots Pre-School and when? | 14 days to respond
4.25 officer hours |
Click here to download response |
| 10-05-21 | Copies of all audit reports from 2004/5 – 2013/14 | 9 days to respond
8 officer hours |
Click here to download response |
| 10-05-21 | Please confirm which of the Parish Council Open Spaces will be hired out | 9 days to respond
1.25 officer hours |
Click here to download response |
| 06-05-21 | Please provide the constitution of the Parish Council | 11 days to respond
3 officer hours |
Click here to download response |
| 05-05-21 | With regards the Smallford Residents Association, ultra-vires payments, provide information on Tennyson Insurance, what insurance the payment was for, when it was made and for how much?
With regard to the Video filming expenditure, how much was the payment, who signed it off and to whom was the payment made? Lastly and with regard to the Insurance payment to CHPC from Zurich Insurance – What was the payment for, how much was claimed and why was a lower amount accepted? |
16 days to respond
8 officer hours |
Click here to download response |
| 28-04-21 | Questions on 07/06/2017 Audit letter | 2 days to respond
1.75 officer hours |
Click to download response |
| 27-04-21 | With reference to the Report in the Public Interest concerning the Parish Council’s governance and ultra-vires payments April 2004 – July 2015, for the Scout & Guide Association, please can you provide the details including the dates, amounts and evidence of the payments. | 17 days to respond
10 officer hours |
Click here to download response
|
| 23-04-21 | Several questions on the Scout Group, personal relationships of mediator, guarantees of works to be done, how many people will it benefit and what else could be done with the building for the whole community | 18 days to respond
6 officer hours |
Click here to download response |
| 22-04-21 | In the documents related to the “Report in the Public Interest” you list the councillors and chairman during the previous years. Are you also able to tell me the name of the persons who chaired the Finance Committee over the period 2004 to 2016? | 1 day to respond
1 officer hour |
Click here to download response |
| 20-04-21 | Cost of Parish Council Office and why it is not sold, Why is the office in Colney Heath and how much does it cost, How many Councillors actually live in Colney Heath | 2 days to respond
2 officer hours |
Click here to download response |
| 16-04-21 | Questions on Warren Farm Track, Roestock Park gates, Playground equipment funding, play equipment reports and GB Spring Clean15 | 15 days to respond
4.25 hours to respond |
Click here to download response |
| 01-04-21 | Please advise a. Is the Council continuing with mediation? and b. If not whether the decision has been made with the agreement of all Councillors? and, if not, by whom and on what authority? c. Prior to the Council issuing proceedings what mediation was conducted on the money claim |
9 days to respond
5 officer hours |
Click here to download response |
| 01-04-21 | Please provide evidence when the key to the office was issued to the Colney Heath Village Hall |
9 days to respond
2 officer hours |
Click here to download response |
| 01-04-21 | Please provide evidence of the “Court Action” attempted in 2010, 2017 and the s.25 notice issued in 2021 | 9 days to respond
4 officer hours |
Click here to download response |
| 18-03-21 | Request for reasons Precept 21/22 has increased | 19 days to respond
2 officer hours |
Click here to download response |
| 26-02-21 | Fidelity Claim – further questions related to response sent 25th February 2021 | 38 days to respond
7 officer hours |
Click here to download response |
| 19-02-21 | Fidelity Claim forensic investigator report and action taken since | 5 days to respond
1 officer hour |
Click here to download response |
| 19-11-20 | Meetings attended and emails received from District Councillor | 3 days to respond
2 officer hours |
Click here to download response |
| 02-11-20 | Quote Parish E-News which stated that previous Chairman of Council did not write the Chairman Statement in the recent Parish Council newsletter. Who wrote the article and why was it not made clear it was written by someone else? | 7 days to respond
1 officer hour |
Click here to download response |
| 28-10-20 | Questions on Neighbourhood Plan – History to date, approval and costs | 40 days to respond
19 officer hours |
Click here to download response |
| 19-Oct-20 | Questions on CHPC Accounts and Asset register items | 18 days to respond
2.5 officer hours |
Click here to download response |
| 14-Oct-20 | Questions on CHPC Newsletter Edition 1 – distribution number, circulation type cost and number, and finalisation of content | 19 days to respond
2 office hours |
Click here to download response |
| 28-Sep-20 | Councillor resignation, Colney Heath ward by-election and viewing of Council accounts 19/20 | 1 day to respond
2 officer hours |
Click here to download response |
| 10-Aug-20 | Facebook commenting switched off on the Parish Council pages | 1 day to respond
1 officer hour |
Click here to download the response |
| 24-Jul-20 | Multiple questions on the acquisition and subsequent purchase of the land known locally as 4 Horseshoe Field also referred to as Oaklands field or title HD519567 | 44 days to respond
24 officer hours |
Click here to download the response |
| 16-Jul-20 | a copy of all Parish Council minutes for calendar years 1997-2008 inclusive | 18 days to respond
8 officer hours |
Click here to download the response |
| 10-Jul-20 | details of payment noted in Section 8 of the IA report for accounts of 2017/18 and to note the name of the Chairman | 19 days to respond
2 officer hours |
Click here to download the response |
| 08-Jul-20 | details of any meetings held between Parish Councillors either individually or in a group outside of a Council meeting held with land developers between 2015 and 2020, noting the date, location and information on the matters discussed | 20 days to respond
3.75 officer hours |
Click here to download the response |
| 29-Jun-20 | a copy of the Village Hall Council’s letter dated 8th September 2001 referenced in solicitor correspondence dated 11 December 2017 | 10 days to respond
3 officer hours |
Click here to download the response |
| 28-May-20 | To provide details on how much Parish Council money was spent defending the planning applications responses and appeals over the years from first application to final decision on the property known as Nuckies Farm | 40 days to respond
17 officer hours |
Click here to download the response |
| 28-Jan-20 | Parish Council legal fees and expenditure including detailed information for years 2014/5, 2015/6, 2016/7, 2017/18, 2018/19 – narrowed under section 12 limits. 2016/17 – 2019/20 provided as appendix (25/02/2020) | 19 then 10 days to respond from narrowing | Click here to download the response |
| 26-Jan-20 | Request for information on relationship between Parish Council and the editor of the Parish E-News | 2 | Click here to download the response |
| 20-Jan-20 | Request for information on Roestock Hut correspondence, legal, Girl Guiding letter and S25 notice date | 16 | Click here to download the response |
| 16-Jan-20 | Asset List – Request for information on Roestock Hut and park signs | 18 | Click here to download the response |
| 17-Dec-19 | Roestock Hut – Request for minutes, building report and finance data | 10 | Response |
| 02-Dec-19 | Comparison of expenditure 2017/18 and 2018/19 | 7 | Response |
| 14-Nov-19 | Questions relating to CHPC asset Roestock Hut | 19 | Response |
| 4-Nov-19 | Questions relating to CHPC funding and Cllr involvement at Charles Morris Hall | 20 | Response |
| 18-Oct-19 | Request for costs spent on Community Christmas Lunch December 2018 | 1 | Response |
| 04-Jul-19 | Cllr request for employee job descriptions | 16 | Response |
| 20-Jun-19 | Follow-Up re: Cllr representation and Ward representation | 13 | Response |
| 17-Jun-19 | Colney Heath Village Parish Office staff attendance and costs | 29 | Response |
| 13-Jun-19* | Public Question to Full Council – 13 June 2019 – CMH environment | n/a | Response |
| 13-Jun-19* | Public Question to Full Council – 13 June 2019 – Transparency/staff support | n/a | Response |
| 21-May-19 | Cllr request for Mtg recording of Full Council 16 May 2019 | 9 | Minutes |
| 13-May-19 | Ward representatives and makeup | 25 | Response |
| 07-May-19 | Asset Register 2015-2019 | 22 | Response |
| 27-Mar-19 | Cllr request for Mtg recording of Full Council 21st Mar 2019 | 20 | Minutes |
| 26-Mar-19 | Cllr request for Mtg recording of Full Council 7th Feb & 21st Mar 2019 | 19 | Minutes |
| 22-Mar-19 | Cllr request for Mtg recording of Full Council 21st March 2019 | 21 | Minutes |
| 27-Feb-19 | Cllr request for Mtg recording of Full Council 11 October 2018 | 1 | Minutes |
| 11-Feb-19 | Cllr request for Mtg recording of Full Council 7th February 2019 | 1 | Minutes |
| 14-Jan-19 | Cllr request for Mtg recording of Full Council 10th January 2019 | 3 | Minutes |
| 17-Aug-18 | Cllr request for Mtg recording of Full Council 19 July 2018 | 13 | Minutes |
| 08-Sep-17 | Parish Offices and Colney Heath Village Hall | 24 | Response |
| 11-Sep-16 | Income from Highfield Estate and percentage of total income. accounts and detailed expenditure | 34 | Response |
*public questions asked at Full Council or Committee meetings are not required to be answered and do not have a timeframe – whereas an FOI will be acknowledged and the Parish Council will use all best endeavours to answer questions within 20 working days of the first working day/date received by the Clerk of the Council. If this cannot be met for any reason a further response will be sent acknowledging any delay and giving a further date for response.