FOI Responses 

All FOI responses answered by this Council are listed here – responses are redacted.

Date Received Topic Days to Respond and officer hours Response
10-07-21 Request for internal review of response given 7 days to respond

2 officer hours

Click here to download response
08-07-21 Roestock Hut insurance 4 days to respond

3 officer hours

Click here to download response

Guidance noted in response

05-07-21 PI Report – request for information sent to previous correspondent 12 days to respond

1.5 officer hours

Click here to download response

Documents held part 1

Documents held part 2

05-07-21 PI Report – Previous Clerk Job Requirements response due 30 July 2021
05-07-21 Roestock Hut building questions 4 days to respond

2.25 officer hours

Click here to download response
01-07-21 FOI Costs and hours questions 6 days to respond

1.5 officer hours

Click here to download response 

Guidance noted in response

15-06-21 Question regarding the Scout letter read out at 13th May meeting and the status of those who requested the information 15 days to respond

4 officer hours

Click here to download response

Guidance noted in response

 

14-06-21 Questions on Tyttenhanger Green Open Space 16 days to respond

4.75 officer hours

Click here to download response
10-06-21 Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts and copy of recording 10 days to respond

2 officer hours

Click here to download response
07-06-21 Questions on petty cash with regards the PI report and period 2004-2015 Response will be after 6th September 2021 FOI held due to exceeded limits of questions
07-06-21 Further questions on letter read out at Scout meeting 13th May 2021 6 days to respond

1.75 officer hours

Click here to download response
04-06-21 Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts 13 days to respond

2 officer hours

Click here to download response
03-06-21 With reference to the Report in the Public Interest concerning the Parish Council’s governance and ultra-vires payments April 2004 – July 2015, for the Scout & Guide Association and in relation to the grant of £2000 for a disabled toilet and for February 2009 cheque 4541, please can you provide the details and evidence of who the cheque was made out too, who signed the cheque and the date the cheque was cashed and put through the Parish Council account? 8 days to respond

2.75 officer hours

Click here to download response
26-05-21 Challenge to previous response 22 April 2021 on the Finance Committee Chairmen 2004-2016 20 days to respond

9 officer hours

Click here to download response
20-05-21 Document request for lease and other documents relating to Charles Morris Hall from 1947 Section 12 narrowing request sent
20-05-21 Questions regarding Councillor apologies and Scout correspondence, S106 funding and grass cutting. 5 days to respond

2.25 officer hours

Click here to download response
17-05-21 Payments for maintenance, sewer and pest control works for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made 20 days to respond

27.27 officer hours

Click here to download response
17-05-21 Payments with regard business rates paid for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made Click here to download response
17-05-21 Payments with regard to buildings insurance for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made Click here to download response
17-05-21 Payments with regard fire extinguisher and alarm maintenance for Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made Click here to download response
17-05-21 Payments to individuals representing Colney Heath Village Hall Provide details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made Click here to download response
17-05-21 Purchases made to avoid VAT for Colney Heath Village hall details of all payments made – for each the date, amount, product/service, name(s) of Councillors aware of the payment when made Click here to download response
17-05-21 Payment for Staff of Colney Heath Village Hall for each of the amounts paid the amount of Tax/NI or pension that should have been calculated. Click here to download response
17-05-21 Payments for Staff of Colney Heath Village Hall – Details of all payments made – for each the date, amount, payee, name(s) of  Councillors aware of the payment when made Click here to download response
17-05-21 What was the basis for the Parish Council not having the power to operate the
Treasure Tots children’s nursery.
Click here to download response

Appendix A

17-05-21 Why did the Chairman at the time of John Dean’s appointment not ensure that a contract of employment was issued? 10 days to respond

16.5 officer hours

Click here to download response
17-05-21 Which Councillors signed the cheques issued? Click here to download response
17-05-21 Which Councillors approved the expenditure by the Clerk on behalf of the Parish Council? Click here to download response
17-05-21 Why did the Council and in particular the Chairmen [not] insist on seeing formal reports from Auditors and verifies statements of the accounts? Click here to download response
17-05-21 What training or experience did other Councillors have on basic accounting principles and management of Parish funds? Click here to download response
17-05-21 Why didn’t the Chairman and other Councillors insist that John Dean obtained the requisite qualifications? Click here to download response
17-05-21 Why was a Clerk appointed with no experience of Local Government? Click here to download response
17-05-21 Were there any attempts at getting references for John Dean? If not, on whose recommendation was John Dean appointed Clerk? Click here to download response
17-05-21 Who was the Chairman of the Parish Council when John Dean was appointed? Click here to download response
17-05-21 Who were the serving councillors at the time of the employment of John Dean as Clerk? Click here to download response
17-05-21 Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts 1 day to respond

1 officer hour

Click to download response 
14-05-21 Request for copy of letter read out by Chairman at joint meeting 13th May 2021 with Scouts 2 days to respond

1 officer hour

Click to download response 
10-05-21 Which professional gave advice on the opening/closing of Treasure Tots Pre-School and when? 14 days to respond

4.25 officer hours

Click here to download response
10-05-21 Copies of all audit reports from 2004/5 – 2013/14 9 days to respond

8 officer hours

Click here to download response
10-05-21 Please confirm which of the Parish Council Open Spaces will be hired out 9 days to respond

1.25 officer hours

Click here to download response
06-05-21 Please provide the constitution of the Parish Council 11 days to respond

3 officer hours

Click here to download response
05-05-21 With regards the Smallford Residents Association, ultra-vires payments, provide information on Tennyson Insurance, what insurance the payment was for, when it was made and for how much?

With regard to the Video filming expenditure, how much was the payment, who signed it off and to whom was the payment made?

Lastly and with regard to the Insurance payment to CHPC from Zurich Insurance – What  was the payment for, how much was claimed and why was a lower amount  accepted?

16 days to respond

8 officer hours

Click here to download response
28-04-21 Questions on 07/06/2017 Audit letter 2 days to respond

1.75 officer hours

Click to download response 
27-04-21 With reference to the Report in the Public Interest concerning the Parish Council’s governance and ultra-vires payments April 2004 – July 2015, for the Scout & Guide Association, please can you provide the details including the dates, amounts and evidence of the payments. 17 days to respond

10 officer hours

Click here to download response

 

Click here to download attachments sent with response

23-04-21 Several questions on the Scout Group, personal relationships of mediator, guarantees of works to be done, how many people will it benefit and what else could be done with the building for the whole community 18 days to respond

6 officer hours

Click here to download response 

Click here to download the attached appendix 

22-04-21 In the documents related to the “Report in the Public Interest” you list the councillors and chairman during the previous years. Are you also able to tell me the name of the persons who chaired the Finance Committee over the period 2004 to 2016? 1 day to respond

1 officer hour

Click here to download response
20-04-21 Cost of Parish Council Office and why it is not sold,  Why is the office in Colney Heath and how much does it cost, How many Councillors actually live in Colney Heath 2 days to respond

2 officer hours

Click here to download response
16-04-21 Questions on Warren Farm Track, Roestock Park gates, Playground equipment funding, play equipment reports and GB Spring Clean15 15 days to respond

4.25 hours to respond

Click here to download response
01-04-21 Please advise
a. Is the Council continuing with mediation? and
b. If not whether the decision has been made with the agreement of all Councillors?
and, if not, by whom and on what authority?
c. Prior to the Council issuing proceedings what mediation was conducted on the money claim
9 days to respond

5 officer hours

Click here to download response
01-04-21 Please provide evidence when the key to the office was issued to the Colney Heath Village
Hall
9 days to respond

2 officer hours

Click here to download response 
01-04-21 Please provide evidence of the “Court Action” attempted in 2010, 2017 and the s.25 notice issued in 2021 9 days to respond

4 officer hours

Click here to download response 
18-03-21 Request for reasons Precept 21/22 has increased 19 days to respond

2 officer hours

Click here to download response
26-02-21 Fidelity Claim – further questions related to response sent 25th February 2021 38 days to respond

7 officer hours

Click here to download response 
19-02-21 Fidelity Claim forensic investigator report and action taken since 5 days to respond

1 officer hour

Click here to download response
19-11-20 Meetings attended and emails received from District Councillor 3 days to respond

2 officer hours

Click here to download response
02-11-20 Quote Parish E-News which stated that previous Chairman of Council did not write the Chairman Statement in the recent Parish Council newsletter.   Who wrote the article and why was it not made clear it was written by someone else? 7 days to respond

1 officer hour

Click here to download response
28-10-20 Questions on Neighbourhood Plan – History to date, approval and costs 40 days to respond

19 officer hours

Click here to download response
19-Oct-20 Questions on CHPC Accounts and Asset register items 18 days to respond

2.5 officer hours

Click here to download response
14-Oct-20 Questions on CHPC Newsletter Edition 1 – distribution number, circulation type cost and number, and finalisation of content 19 days to respond

2 office hours

Click here to download response 
28-Sep-20 Councillor resignation, Colney Heath ward by-election and viewing of Council accounts 19/20 1 day to respond

2 officer hours

Click here to download response

Colney Heath PC notice of postponed election

10-Aug-20 Facebook commenting switched off on the Parish Council pages 1 day to respond

1 officer hour

Click here to download the response
24-Jul-20 Multiple questions on the acquisition and subsequent purchase of the land known locally as 4 Horseshoe Field also referred to as Oaklands field or title HD519567 44 days to respond

24 officer hours

Click here to download the response

Click here to view Appendix 1

Click here to view Appendix 2

16-Jul-20 a copy of all Parish Council minutes for calendar years 1997-2008 inclusive 18 days to respond

8 officer hours

Click here to download the response
10-Jul-20 details of payment noted in Section 8 of the IA report for accounts of 2017/18 and to note the name of the Chairman 19 days to respond

2 officer hours

Click here to download the response
08-Jul-20 details of any meetings held between Parish Councillors either individually or in a group outside of a Council meeting held with land developers between 2015 and 2020, noting the date, location and information on the matters discussed 20 days to respond

3.75 officer hours

Click here to download the response
29-Jun-20 a copy of the Village Hall Council’s letter dated 8th September 2001 referenced in solicitor correspondence dated 11 December 2017 10 days to respond

3 officer hours

Click here to download the response
28-May-20 To provide details on how much Parish Council money was spent defending the planning applications responses and appeals over the years from first application to final decision on the property known as Nuckies Farm 40 days to respond

17 officer hours

Click here to download the response
28-Jan-20 Parish Council legal fees and expenditure including detailed information for years 2014/5, 2015/6, 2016/7, 2017/18, 2018/19 – narrowed under section 12 limits.  2016/17 – 2019/20 provided as appendix (25/02/2020) 19 then 10 days to respond from narrowing Click here to download the response
26-Jan-20 Request for information on relationship between Parish Council and the editor of the Parish E-News 2 Click here to download the response
20-Jan-20 Request for information on Roestock Hut correspondence, legal, Girl Guiding letter and S25 notice date 16 Click here to download the response
16-Jan-20 Asset List – Request for information on Roestock Hut and park signs 18 Click here to download the response
17-Dec-19 Roestock Hut – Request for minutes, building report and finance data 10 Response
02-Dec-19 Comparison of expenditure 2017/18 and 2018/19 7 Response
14-Nov-19 Questions relating to CHPC asset Roestock Hut 19 Response
4-Nov-19 Questions relating to CHPC funding and Cllr involvement at Charles Morris Hall 20 Response
18-Oct-19 Request for costs spent on Community Christmas Lunch December 2018 1 Response
04-Jul-19 Cllr request for employee job descriptions 16 Response
20-Jun-19 Follow-Up re: Cllr representation and Ward representation 13 Response
17-Jun-19 Colney Heath Village Parish Office staff attendance and costs 29 Response
13-Jun-19* Public Question to Full Council – 13 June 2019 – CMH environment n/a Response
13-Jun-19* Public Question to Full Council – 13 June 2019 – Transparency/staff support n/a Response
21-May-19 Cllr request for Mtg recording of Full Council 16 May 2019 9 Minutes
13-May-19 Ward representatives and makeup 25 Response
07-May-19 Asset Register 2015-2019 22 Response
27-Mar-19 Cllr request for Mtg recording of Full Council 21st Mar 2019 20 Minutes
26-Mar-19 Cllr request for Mtg recording of Full Council 7th Feb & 21st Mar 2019 19 Minutes
22-Mar-19 Cllr request for Mtg recording of Full Council 21st March 2019 21 Minutes
27-Feb-19 Cllr request for Mtg recording of Full Council 11 October 2018 1 Minutes
11-Feb-19 Cllr request for Mtg recording of Full Council 7th February 2019 1 Minutes
14-Jan-19 Cllr request for Mtg recording of Full Council 10th January 2019 3 Minutes
17-Aug-18 Cllr request for Mtg recording of Full Council 19 July 2018 13 Minutes
08-Sep-17 Parish Offices and Colney Heath Village Hall 24 Response
11-Sep-16 Income from Highfield Estate and percentage of total income. accounts and detailed expenditure 34 Response

 

*public questions asked at Full Council or Committee meetings are not required to be answered and do not have a timeframe – whereas an FOI will be acknowledged and the Parish Council will use all best endeavours to answer questions within 20 working days of the first working day/date received by the Clerk of the Council.  If this cannot be met for any reason a further response will be sent acknowledging any delay and giving a further date for response.